The Human Resource Management Department is one of the four [4] service departments in the NDE. The other service departments are: Planning, Research and Statistics, Finance and supplies and Inspectorate.
The Human Resource Management Department is responsible for the routine duties of general administration of the NDE staff and related issues. Its responsibilities are carried out by various units/sections of the departments, namely
- Registry (open and confidential)
- Staff Welfare and Training
- Appointment, Promotion and Discipline
- Pensions unit
- Record Unit
Functions of the Human Resources Department
The Human Resource Management Department in the Directorate performs the following functions, among others:
- Responsible for the formulation of Human Resource Policies for effective and efficient use of personnel for optimum productivity.
- Handling all issues relating to general administration including appointment, promotion, discipline and other routine administrative issues in the Directorate in line with extant rules.
- Identifying and articulating Staff Welfare and training needs of the Directorate and ensuring that the implementation of the policies affecting Staff Welfare and training are undertaken in line with the provisions of the Public Service Rules (PSR), NDE Conditions of Service and extant Service Circulars.
- Coordinating and supervising the establishment and continuous updating of reliable and standard Human Resource Data Bank for all staff of the Directorate and ensuring that staff records are properly kept and adequately secured.
- Designing innovative and creative ways of achieving high productivity in staff performance management/appraisal through effective target-setting and the provision of incentives/rewards for excellent performance by the Directorate’s staff.
- Designing job schedules and assigning responsibilities to subordinate staff as well as the co-ordination and supervision of their collective activities.
- Ensuring best practices in pension administration and that staff pension records are properly kept and adequately protected.
- Advising the Director-General, from time to time, on circulars relating to policy matters from the Office of the Head of Service of the Federation (OHSF), the Federal Civil Service Commission(FCSC), among others.
- Updating and keeping accurate records of all staff by the Records Unit.
- Other duties as may be assigned by the Director-General.
Schedules of duties
The responsibilities of the department outlined in paragraph 2.3 above are usually broken down into specific schedule of duties and assigned to individual officers in the various units/sections of the department.
Director, Human Resources
The specific schedules of duties of the DHR in particular and as a Director of the NDE in general are as follows:
a). Strategic Planning For the Department
- Articulating a clear statement of departmental/project objectives.
- Designing practical strategies for achieving the departmental/project objectives.
- Developing departmental/project work break-down with a corresponding organizational structure and functional responsibility chart.
- Establishing the required activities for the department within a given year, logically and sequentially, to a conclusive end.
- Assignment of responsibilities to departmental staff: – Developing a very effective work schedule leading to an optimized master plan aimed at achieving departmental results.
b). Preparing regular and timely departmental Work/Action Plans.
c). Carrying out regular performance evaluation reports on projects and staff.
d). Setting time-lines for responsibilities assigned and accessing and utilizing approved resources for the achievement of optimum results.
e). Continuous review of progress made on projects vis-à-vis departmental plans.
f). Analyzing, reporting and exercising control: – Exercising positive corrective action over unacceptable variances in human resources and project management and submitting regular departmental progress reports accordingly.
g). Preparing from time to time, departmental budgets and up-dated detailed cost estimates of individual work packages.
h). Serving as an Accounting Officer at the departmental level on project costing and staff management. However, as the Director in-charge of Human Resources
Department, the specific schedule of duties is as follows:
a). Responsible for the formulation of Human Resource Policies for effective and efficient use of personnel for optimum productivity.
b). Assisting/ advising the Director-General and the Executive Management on all issues relating to general administration including appointment, promotion, discipline and other routine administrative issues in the Directorate in line with extant rules.
c). Identifying/articulating Staff Welfare and training needs of the Directorate and ensuring that the implementation of the policies affecting Staff Welfare and training are undertaken in line with the provisions Public Service Rules (PSR).
d). Coordinating and supervising the establishment and continuous updating of reliable and standard Human Resource Data Bank for all staff of the Directorate and ensuring that staff records are properly kept and adequately secured.
e). Designing innovative and creative ways of achieving high productivity in staff performance management/appraisal through effective target-setting and the provision of incentives/rewards for excellent performance by the Directorate’s staff.
f). Designing job schedules and assigning responsibilities to subordinate staff as well as the co-ordination and supervision of their collective activities.
g). Ensuring best practices in pension administration and that staff pension records are properly kept and adequately protected.
h). Advising the Director-General on circulars relating to policy matters from the Office of the Head of Service of the Federation (OHSF); the Federal Civil Service Commission(FCSC), among others from time to time.
i). Coordinating and supervising the activities of the Records Unit.
j). Ensuring that monthly departmental meetings are held and that minutes of such meetings are forwarded to the Director-General accordingly.
k). Other duties as may be assigned by the Director-General.
Activities of Sections & Units under the HRMD
Staff Welfare and Training
Administration/Coordination of the activities of the Department as they affect the following:
- Welfare/Staff Development
- Security matters
- Death and Burial matters
- Medical
Appointment, Promotion and Discipline
Administration/Coordination of the activities of the Department as they affect the following:
- Appointment, Promotion and Discipline
- Supervising Confidential Registry
- Promotion/ Upgrading
- Advancement
- Conversion
- Recruitment
- Queries
- Discipline
- Interpreting Labour laws
- Settling disputes between Management and unions
Registry
The Open Registry in specific terms is in-charge of;
- Opening , Closing & Indexing of Files
- Receiving, Stamping, Sorting, Registration & Forwarding of mails to appropriate authority
- Dispatching of mails
- Keeping daily Morning List of file movements
- Updating of records of service in NDE Headquarters
- Raising Variation Advice as and when due
- Liaising with the Office of the Head of Civil Service of the Federation.
On the other hand, the confidential registry is saddled with the responsibility of:
- Ensuring safe custody of confidential document
- Processing of Annual Performance and Evaluation Report [APER]
- Listing of eligible staff for promotion examinations as and when demanded.
- Updating records of staff with regards to sanctions or Disciplinary Measures taken.
Pension Unit
The Pension Unit is responsible for handling all issues relating to:
- Updating records of staff due for retirement and those on retirement.
- Processing of Retirement Benefits
- Processing of Death Benefits
- Liaison and maintaining proper records with PenCom and other relevant agencies in respect of benefits and entitlement of Staff members.
- Assisting Retirees in the Yearly Data Capturing Exercise.
Records
The importance of the records unit in the NDE cannot be overemphasized. It is responsible for handling all issues relating to;
- Updating of Nominal Roll & Seniority List Bimonthly
- Analysis of Nominal Roll with respect to disposition of staff By GL, States Of Origin, Gender, Senior & Junior Staff, etc
- Anchoring Report of Annual Personnel Audit
- Forwarding of NDE staff records to other Agencies on request or in compliance with statutory requirements, eg; BPSR, Federal Character Commission, PenCom, Relevant Committees of the National Assembly, etc.